Understand Transactions, Import feed and reports
Review imported activity, check the saved booking and use the matching financial view.
On this page
Use an account with access to the portfolio accounting workspace. Have the bank statement and supporting documents ready.
Step 1: Find the incoming activity
Open Accounting > Transactions to reach Import feed. Select the account. When imported rows are present, use Status, Description, amount and date filters, then Apply filters. Matched, Needs review and All group the rows for review.
Step 2: Review the bookkeeping details
Compare the row with the bank statement and existing records. Use Book or Edit and book to check its type, category and rental. Review a Matched row before choosing Confirm. Check the optional vendor and supporting receipt when offered.
Step 3: Check the saved record
After booking, find the entry in Booked, Revenue or Expenses. Confirm its date, amount, category and rental. An imported row or scan draft alone is not the saved accounting result.
Step 4: Open the matching financial view
Use Dashboard for an overview or Reports for a particular report. Select the relevant dates and property before comparing totals. Read the report basis and notes; different reports can measure different activity.
Where to go
| Area | Use it for |
|---|---|
| Transactions | Review imported rows and inspect booked income or spending. |
| Accounts | Manage bank and manual accounts; find Loans on its own tab. |
| Mileage & assets | Keep fixed assets, mileage, hours and vendor records. |
| Dashboard and Reports | Inspect performance summaries and detailed financial views. |
Repeated and divided transactions
Use matching rules for recurring classifications after reviewing their conditions and booking scope. For several similar rows, review the selected count, category and rental before batch booking.
Use Split when one imported amount belongs to several categories or rentals. Review the line amounts and combined total before saving. For receipts, scan into a draft or attach the document to the existing booked record.
Corrections and excluded activity
Use the actions offered for the row's current type and status. Pending imported rows can offer Ignore, Split and Edit and book. Suspected duplicate imports use Compare imports or Review exclusion.
A saved entry may offer Edit or Void. Void retains the row while excluding it from totals. Confirm the result before adding a replacement. Do not assume every row supports permanent deletion or unbooking.
Imports and report totals
Open Accounts to check the connection status and the import options available to your account. A connection or refresh does not guarantee that all expected bank activity has arrived. Compare the dates and rows with the statement.
If a report differs from the feed, check booking status, date range, property, category and the report's basis. Review transfers and noncash entries separately.
Check the result
- You can follow an imported row into its saved record and compare it with a report using the intended scope.
FAQs
Does every imported row appear in financial reports?
A feed row still needs the appropriate review and booking. Compare the saved result and the report's filters before relying on its totals.
Does connecting an account book all its activity?
No. Review the actual imported rows, matches and rules. Check their saved status instead of assuming the connection classified them.
Can I remove an incorrect entry?
Use the correction action offered for that record. Void preserves a saved row while removing it from totals. Check duplicate and imported-row actions separately.