Read a balance sheet for your portfolio
Choose an as-of date and property, read the report’s basis and coverage, then check the downloaded balances.
On this page
Read the basis notice beneath the report date. The current cash-basis view is a limited summary of operating cash recorded in Rentari; it is not a bank balance or a complete statement of everything you own and owe.
Step 1: Choose the date and property
In Accounting, open Reports and find Balance sheet under Assets. Open More filters, set As of date and Portfolio/property, then choose Run. Confirm the displayed date and property before comparing amounts.
Step 2: Read the basis before the totals
Check the notice beneath the date, then read Section, Line and Amount. In the current cash-basis view, compare Net operating cash generated (cash basis), Total assets, Owner’s equity (retained net operating cash), and Total liabilities and equity. Read any Memo lines separately from those totals.
Step 3: Investigate missing or unexpected amounts
First check As of date and Portfolio/property. Review the underlying income, expenses and payment status in Accounting and compare the relevant account activity with source records. Investigate missing, duplicate, ignored or unpaid activity before changing an entry.
Step 4: Download and check the reviewed view
Open Download and choose CSV (this view), Excel workbook (this view) or PDF. Open the file and compare its as-of date, property, basis, line labels, amounts and memo coverage with the report. CSV (the export) is also offered as a separate table export; check its coverage before using it.
Understand the cash-basis coverage
Net operating cash generated is cumulative operating cash recorded through the cutoff, based on paid income and expenses. It is not the money currently available in your bank account: owner withdrawals, transfers and activity outside Rentari can make those figures different.
In this view, the owner’s-equity line carries that same retained operating-cash amount. Accounts receivable for unpaid rent can appear under Memo (disclosed, not in totals above). A security-deposit memo can also appear when collected deposits are tracked; these memo amounts are outside the balancing totals.
The simplified cash-basis totals exclude live bank balances, mortgages and other loans, and property book or market values. Use lender, bank, asset and bookkeeping records with your bookkeeper for a complete financial position. A balance sheet that balances can still have incomplete coverage.
Keep journal balances and earnings in context
If your report explicitly shows Journal basis: approved and system entries, it reads eligible posted journal entries on their accounting dates. Review approved openings, account classifications and posted history; a pending manual journal is excluded until approved. Follow the report’s coverage notes and the opening-balances guide before entering or approving anything.
The journal report’s Retained earnings (income minus expenses to date) line reflects recorded income less expenses through the cutoff. It is different from the simplified cash-basis owner’s-equity line. Do not assume that separate opening/closing columns or a selectable retained-earnings account are part of the current report.
Profit and loss covers income and expenses over a period. The balance sheet is a view at one cutoff date, with the coverage stated on screen. Compare reports using consistent dates, properties and bases.
Check the result
- The displayed and downloaded views have the intended date and property, matching line amounts, and understood basis and memo limits. Unexplained or omitted balances are identified for bookkeeping review.
FAQs
Why does the report differ from my bank or loan balance?
The current cash-basis view shows operating cash generated from recorded activity, not a live bank balance or the outstanding principal on every loan. Check its basis notice, cutoff and property, then reconcile with the relevant source records. A loan tracker does not automatically create an opening journal.
Does a balanced report prove my records are complete?
No. Equal asset and liabilities/equity totals do not prove that missing transactions, loans, property values or openings were recorded. Memo lines are outside the simplified totals. Ask your bookkeeper to review the report’s coverage before relying on it as a complete financial statement.