Record rental income and net deposits

Record rent received

Compare the bank deposit with the rent receipt. If the receipt is already recorded, review that entry before creating another one.

For rent that still needs recording, use the available Book action or Add transaction > Revenue. Enter Amount, Date and Description. Choose Rents received under Account, select Deposited to and review Portfolio or property. Add Notes or a Receipt if needed, then choose Add after reviewing the entry. A refundable security deposit uses the separate deposit workflow.

Record a net deposit

Use Net income when a manager sends rent after withholding fees or other costs. Open Add transaction > Net income to reach Book a net settlement.

Choose Payment / deposit account, enter Net deposit received and Deposit date, then choose the Property and enter a Settlement description. Add the statement through Receipt when needed.

Enter gross rent and withheld expenses

Enter a Gross revenue line and a Withheld expense line with the appropriate Account and Amount. Use Add line for additional costs.

For example, $1,800 in rent less a $180 management fee and a $70 repair leaves a $1,550 deposit. Enter the gross rent and both costs, rather than recording only $1,550 as rent.

Check that revenue less expenses equals the deposit and the difference is $0. Choose Review posting, then Book settlement when the reviewed entry is ready.