Use accounting as a property manager
Keep owner activity, business costs and reports in the right scope.
On this page
Step 1: Identify the owner and property scope
Identify the properties managed for each owner before recording activity. Check the selected portfolio and property on each entry. A reporting group does not change a team member's permissions.
Step 2: Review the chart of accounts
Open Accounting > Chart of accounts. Check existing categories before choosing Add subaccount. Select Type and the parent in Under, or Top level when appropriate. Agree separate owner equity and management income categories with your bookkeeper before adding them.
Step 3: Record rents and expenses
Check Import feed for an existing transaction first. In Add expense, choose Account, Paid from and Portfolio or property. Use the property for its own costs or Whole portfolio for shared overhead, then review before Save expense.
Step 4: Check owner distributions separately
Compare an owner payout with its recorded accounting entry and property scope. Ask your bookkeeper which owner equity account to use. An accounting record does not transfer money to the owner.
Step 5: Review the owner statement
Open Accounting > Reports > Owner statement. If a statement is already open, choose More filters. Set Date range, Portfolio/property and Report source, then choose Run. Review the activity before Download. Downloading does not send the statement to an owner.
Review business and owner reports
Use Profit and loss (P&L) for income and expenses. Open More filters and check the period, property scope and report source. By property compares rentals; By time period compares periods. Review shared portfolio costs separately.
Use Account register for the recorded entries behind a category or period. Check its own filters before comparing it with a statement. Follow the related report guides for their download choices.
Keep the scope clear
The current expense form uses a property or Whole portfolio. The report settings shown here use Full portfolio or a selected property. Do not treat those choices as a separate reporting group for each owner or your management company. P&L does not offer a sub-portfolio comparison in this workflow.
For owner contributions, distributions and management fees, agree the account structure and entries with your bookkeeper before recording them. Keep the owner payout separate from the accounting entry.
Check the result
- Transactions and statements use the intended property and period. Actual payouts are checked separately.
FAQs
Where can I review business income and costs?
Open Reports and choose Profit and loss (P&L). Check the period, property scope and report source. Review shared portfolio amounts separately from property-specific activity.
Does a statement change owner shares or send a payout?
No. Owner statement reports recorded activity. It does not change ownership shares, transfer funds or confirm that an owner received the file.