Review your operating cash flow report
Set the rental scope, dates and CapEx choice, then review the report’s cash movements and export the same view.
On this page
Sign in to the intended landlord portfolio with accounting access. Follow any access or plan message before opening or exporting a report.
Review the completeness of your accounting records and the period you want to compare. This report reads recorded payment activity; it is not a live bank balance or a forecast of unpaid rent.
Step 1: Open the current report
Choose Open Operating cash flow below. You can also open Accounting, choose Reports, and find Operating cash flow under Cashflow in the report library. Read the displayed period, rental scope and report basis before comparing any totals.
Step 2: Choose dates, rental scope and CapEx
Choose More filters. Set Report view to By property or By time period. Under Date range, choose a preset or Custom dates, then fill From and To. Under Portfolio/property, use Full portfolio or choose the intended rental; expand its entry in the rental picker to choose a unit when offered. For By time period, choose Monthly, Quarterly or Annual under Time grouping. Set Include fixed asset purchases (CapEx) to the comparison you intend, then choose Run.
Step 3: Read the summary and cash-flow details
Review Cash in, Cash out and Net for the selected properties or periods. In Cash flow details, compare Income, Operating expenses and Net operating income with Loan interest, Loan principal, Escrow contributions and Escrow withdrawals. When included, Fixed asset purchases (CapEx) is a separate line. Read the basis note: Payments made, including transfers in transit.
Step 4: Export the same reviewed view
Open Download and choose Excel workbook (this view), CSV (this view) or PDF. The links preserve the current dates, rental scope, grouping and CapEx setting. Check the downloaded file against the on-screen report. If PDF opens a printable report instead of a file, use the browser’s print or save controls.
Compare reports with the same definitions
Net operating income focuses on operating performance before financing costs. Operating cash flow also accounts for supported debt and escrow movements and, when selected, fixed asset purchases. It can therefore differ from NOI even for the same dates and rental.
P&L can include interest and noncash deductions such as recorded depreciation. Its recorded-versus-payment source also affects what appears. Do not treat the full mortgage withdrawal as one P&L expense or assume a report category determines tax deductibility.
Cash flow statement covers additional supported financing and investing activity. Neither report replaces the actual bank statement or establishes a complete live bank balance. Review its coverage and original records before using it for reconciliation.
Review shared amounts and missing activity
Shared / unassigned activity remains separate in this operating report. Rentari’s equal-allocation option applies to property P&L and Schedule E, not Operating cash flow. Use Full portfolio or the rental/unit picker for this report. Sub-portfolio comparison is not available here. Do not create duplicate property expenses to force an allocation.
If a total looks wrong, recheck payment dates, rental and unit scope, grouping and CapEx. Compare the same report basis and inspect unbooked or duplicate imports and the original loan or expense record. Keep escrow funding separate from the later bill paid by the servicer. Correct a saved entry through its dedicated workflow, not by changing report filters.
Check the result
- The report shows the intended dates, rental scope, grouping and CapEx choice with its basis and component lines understood.
- Any exported copy is compared with that same view; differences are traced to filters or original records rather than an invented expense.
FAQs
Why is operating cash flow different from revenue?
Revenue is only one part of the report. Operating costs, loan movements, escrow and optional fixed asset purchases can change the net. Compare the displayed components and settings rather than expecting rent income alone to equal cash flow.
What should I check when the report looks incomplete?
Check the dates, rental or unit scope, grouping and CapEx setting. Then inspect original payment records and any unbooked imports. A zero is not evidence that no activity occurred; avoid adding another entry merely to make a total match.