Record meal expenses

Choose a meal category

Review the receipt and the purpose of the meal. In Expenses > Add expense, choose the Account agreed with your bookkeeper. If you need a separate meal category, use Manage chart to review your options. A category name does not set the deductible amount.

For a separate category, open Manage chart > Add subaccount. Enter Meals in Name, select Expense and choose the reviewed parent under Under. The form below shows Other expenses. Review the choice before selecting Add, then return to the expense and choose the new Account.

Keep the receipt and allocation

Enter Amount, Date and Description, then select Paid from and Portfolio or property. Use Notes and receipt for the supporting receipt. Review the entry before Save expense.

If a bill includes personal spending, agree the business portion before recording it. Use the split-transaction guide for an allocation. If your bookkeeper makes a later adjustment, retain the full receipt and adjustment record.

Check the result

• The recorded amount, category and scope match the supporting record.

FAQs

Should I automatically deduct half of every meal?

No percentage is set by this guide or by the account name. Ask your preparer to review the actual meal and applicable treatment.

Can I change the category on an existing expense?

Use Edit where it is offered, review the Account and save the correction. Check the existing record instead of adding the receipt again.