Track income and expenses
Find imports and saved transactions, review their category and rental, then check the date, property and source used by a report.
On this page
Sign in to the landlord or team account with access to the correct portfolio. Bank feeds, booking and advanced reports need eligible accounting access; follow any access message shown. The related plan guide explains current subscription choices.
Have the relevant statement or receipt ready. Check your properties and units before assigning transactions. Imported items, suggested categories and saved accounting records are different stages.
Step 1: Open Import feed and identify the list
Choose Open Import feed below. In the transaction workspace, To book returns to Import feed. All opens the Booked view; Revenue and Expenses show their respective records. The counts can change with filters. Use More accounting tools > How accounting works for the three-stage tour: bring in records, review and book, then read reports.
Step 2: Bring in records or narrow the imported list
If Next: import your transactions appears, choose Import transactions to begin bank setup, or Upload a statement to start a statement import. Follow the selected flow and check its result before expecting rows. Once imports are available, select the account and use Status, Description, amount or date filters, then Apply filters.
Step 3: Review an item before booking
For an unbooked row that offers Book, open it and compare the amount, date and description with the source record. In Book transaction, review Type, Account and Portfolio or property. Account is the accounting category; check that it fits the transaction. Review any suggested match before choosing Book. Cancel closes the drawer without booking.
Step 4: Check the saved record and clear restrictive filters
Read the save result, then open All, Revenue or Expenses to find the resulting entry. Compare its date, type, category, rental and amount. On All, use Type, Property, Description, Amount or Date range to narrow the list. If Nothing in this window appears, use Reset filters when offered and widen the date range before deciding the entry is missing.
Step 5: Review the report with the same scope
Open Reports in the Accounting menu. Use Find a report or a category, then open the report you need. In Profit and loss (P&L), check Dates, Property and Source. Read the displayed period and scope before comparing its results with your transaction list.
Add a manual entry when there is no import
Check the existing records first so you do not duplicate an import or payment. In the transaction workspace, Add transaction opens the available entry types. Choose Expense for a manual expense.
In Add transaction, review Type, Amount, Date, Description, Account, Paid from and Portfolio or property. Add Notes or a Receipt if needed. Account selects the accounting category; Paid from selects the source account. Do not use a category as a substitute for the account that paid the expense.
Choose Add only after reviewing the entry. Save & add another is available when you intend to enter another transaction; Cancel closes the form. Check the saved row and any attachment result before entering another item.
Set up the portfolio and accounting preferences
Keep property and unit records accurate before assigning income or expenses. In Accounting settings, review Chart of accounts, Bookkeeping start date and the available RentariIQ link. RentariIQ is included with Prime and Scale; use Billing for your subscription status and the related plan guide for prices and separate fees.
Use opening balances and journals when bringing in earlier balances, with supporting statements. Do not assume that opening an accounting screen imported your history, grouped properties or reconciled a bank account. Confirm the actual records and dates.
After reviewing and booking imports, resolve duplicates and reconcile against the statement. Use narrowly scoped matching rules for recurring transactions and check the same dates, property and source in reports. A suggested category or possible payout match still needs review.
If a record or total is missing
Start with the correct list: To book is the import review queue, while All opens the Booked view. Check the selected account and Status on Import feed, or Type, Property and Date range on the saved list. Reset filters removes active restrictions when available.
Compare the transaction date, assigned rental, category and report Source. Check for unbooked imports and duplicate entries before changing a report or adding another record. An entry assigned to the whole portfolio may appear separately from property-specific entries.
If access is denied, an import fails or a saved record remains missing, keep the exact message and use the relevant linked guide. Contact support with the affected screen and date range if it remains unresolved; do not send bank passwords or full account details.
Check the result
- You can distinguish the import queue from saved Revenue, Expenses and Booked records.
- A successful booking or manual entry has a saved record you can review; an import, suggestion or closed form alone is not confirmation.
- The report uses the intended dates, property and source. Its displayed scope explains which records are included.
FAQs
To book is zero. Does that mean my books are empty?
No. To book concerns the imported review queue. All, Revenue and Expenses can contain saved records, and counts can change with filters. Check the import setup or refresh result separately.
Could recording a bank deposit count rent twice?
Yes, if an existing Rentari payout is entered again as unrelated revenue. When Book transaction identifies a possible platform deposit, compare it with the underlying payment records before selecting the type and booking.
Why does the profit and loss report differ from payments received?
Check Dates, Property and Source. Recorded ledger includes unpaid entries and is not cash-only. Payments made and posted deductions is a separate source choice. Also check booking status, category and rental assignment before assuming the report is wrong.