Rental accounting
Keep the Books Behind Every Rental.
Record a plumbing expense against the rental and attach its invoice. Review the category and payment record, then see the cost alongside rental income and the property’s reports.
Overview charts are available on every plan. Accounting records and manual expense entry require a paid plan and appropriate financial access.
Explore the booksFrom repair to review
A Cost With Context.
The plumbing repair belongs to a rental, a category and a reporting period. Keep those details with the receipt so you can understand the number later.
- 01
Record the Repair
Enter the description, amount, date and rental. Attach the image or PDF receipt and review any AI-read details.
- 02
Review the Books
Check the category and payment record. See the expense alongside rental income and other operating costs.
- 03
Prepare the Report
Choose the rental and period, review the source records, then use the report’s supported export format.
Follow the records
One Repair. The Whole Rental Picture.
Find the $165 faucet repair in September’s ledger. Open its receipt, filter by rental, then review the income and expense summary.
These interactive records and downloads are fictional. Changes stay on this page and do not change your books.
Accounting workspace
September 2026
Your transactions
| Date | Transaction & rental | Category | Amount |
|---|---|---|---|
| Sep 12 | September rent · Noah Williams275 Willow Street, Unit 2A, Austin, TX 78702 | Rent | +$1,800Income |
| Sep 10 | September rent · Sofia Rivera275 Willow Street, Unit 1A, Austin, TX 78702 | Rent | +$1,750Income |
| Sep 9 | Kitchen faucet repair1842 Maple Avenue, Unit 2B, Austin, TX 78702 | Repairs | −$165Expense |
| Sep 8 | Landscaping service275 Willow Street, Austin, TX 78702 | Maintenance | −$280Expense |
| Sep 7 | Property insurance1842 Maple Avenue, Austin, TX 78702 | Insurance | −$450Expense |
| Sep 6 | Common-area utilities275 Willow Street, Austin, TX 78702 | Utilities | −$250Expense |
| Sep 4 | September rent · Ethan Brooks1842 Maple Avenue, Unit 3A, Austin, TX 78702 | Rent | +$2,100Income |
| Sep 3 | September rent · Maya Chen1842 Maple Avenue, Unit 2B, Austin, TX 78702 | Rent | +$1,850Income |
OAK & WREN PLUMBINGDocument
Service invoice
Kitchen faucet repair
Invoice OW-1048 · September 9, 2026
1842 Maple Avenue, Unit 2BAustin, TX 78702
- Labor
- $120.00
- Replacement cartridge
- $45.00
- Total
- $165.00
Check the source
Check the Repair Against Its Receipt
Review the expense details alongside the attached document.
- Description
- Kitchen faucet repair
- Expense date
- September 9, 2026
- Amount
- $165.00
- Rental
- 1842 Maple Avenue, Unit 2B
Austin, TX 78702
Category: Repairs. Changes are not saved.
Add an expenseAll properties
Income and Expenses Together
Income & operating expensesSix-month trend
IncomeExpenses
September at a glance
- Rental income
- $7,500
- Operating expenses
- $1,145
- Income less expenses
- $6,355
Operating entries only; excludes deposits, transfers and capital purchases.
September · All properties
Where the Expenses Went
1842 Maple Avenue, Austin, TX 78702
- Income
- $3,950
- Expenses
- $615
- Difference
- $3,335
275 Willow Street, Austin, TX 78702
- Income
- $3,550
- Expenses
- $530
- Difference
- $3,020
Explore the accounting records.
Read the result
See What the Records Add Up To.
A saved repair is one entry. Reports bring it together with the rental’s income and other recorded activity.
Profit & Loss
Review income and operating expenses by rental and period.
Owner Statements
Bring the rental’s financial activity into one statement.
Reports to Share
Use CSV or PDF exports where supported by the report. Check the underlying records before sharing.
Report browsing is free. Running reports and exports requires a paid plan and appropriate financial access.
Rentari.ai
Accounting
September 2026 · All propertiesIncome less expenses$6,355.00
- Income
- $7,500
- Expenses
- $1,145
Expense breakdown
- Insurance
- $450
- Maintenance
- $280
- Utilities
- $250
- Repairs
- $165
4 expenses$1,145
Kitchen faucet repair
$1651842 Maple Avenue, Unit 2B, Austin, TX 78702
Sep 9 · RepairsLandscaping service
$280275 Willow Street, Austin, TX 78702
Sep 8 · MaintenanceProperty insurance
$4501842 Maple Avenue, Austin, TX 78702
Sep 7 · InsuranceCommon-area utilities
$250275 Willow Street, Austin, TX 78702
Sep 6 · UtilitiesKnow what is included
Free to Look Around.
Paid Tools for the Books.
On Every Plan
- Accounting overview charts
- Report catalogue browsing
With a Paid Plan
- Accounting records and manual expense entry
- Bank feeds and reconciliation
- Report runs and supported exports
Financial access is required for accounting tools. Bank connections and available exports depend on the current setup and report. Explore Scale for larger portfolios.
Before tax time
Give Your Preparer the Details.
Review the rental’s categories and source documents, then prepare the records for your tax preparer.
See reports & taxesBring the Records Together
- Schedule E summaries from the ledger
- Rental income and expense records
- Source receipts for review
Your tax preparer reviews the applicable forms and treatment before filing. Generating a summary does not file a return or certify complete books.
Rental Accounting Questions
Can I track expenses on the free plan?
No. Manual expense entry requires a paid plan and appropriate financial access. Overview charts remain available on every plan. Bank feeds, reconciliation and supported report exports also depend on the current setup and report.
Can I keep receipts with an expense?
Yes. Attach an image or PDF receipt, then review the transaction’s date, amount, rental and category.
Can I review one property at a time?
Use the property filter in the transaction list and supported reports to focus on a rental.
Can I share records with my accountant?
Paid plans support exports from eligible reports. Review the records and the report’s available CSV or PDF format before sharing.
How does this help at tax time?
This workflow organizes records and summaries for review by your tax preparer.
Will these interactive records change my books?
No. The records and downloads are fictional, and category choices stay on this page.
Does connecting a bank finish my bookkeeping?
No. Review imported items, confirm the date, amount, rental and category, and check whether a payment or transfer is already recorded before booking. A suggested category or possible payout match still needs review. Reconcile the same account and statement period, then inspect the saved records.
Use the transaction review instructions and the reconciliation guide. If an expense saved but its receipt upload failed, attach the receipt to that entry rather than entering the expense again.
Is a report or Schedule E summary ready to file without review?
No. Check the selected property or entity, dates, accounting basis, included records and coverage notes. Resolve missing, unbooked or misclassified activity and compare the downloaded format with the report you intended to share. A recorded payment or attached receipt alone does not establish a deduction.
Follow report review and export instructions and preserve the financial statement and rent-roll distinctions. Your qualified tax preparer reviews the applicable forms and treatment before filing; generating a summary does not file a return or certify complete books.
Start with the next expense
Keep the Record. Understand the Rental.
Bring the income, costs and supporting documents into the same accounting workflow.