A New Hampshire rental application tells you who will live in your rental, where they have lived and how they will pay the rent. When every applicant answers the same questions, you can compare renters fairly and show that you did.
This guide covers what to ask, how to pre-screen leads, the federal and New Hampshire laws that apply, application fees, assistance animals, and how to approve or deny an applicant.
What should a New Hampshire rental application ask?
An application collects personal and financial details, so ask only what you need to apply your written rental criteria. Your New Hampshire rental application should ask for:
- Applicant and co-signer names, email, phone and date of birth,
- A Social Security number, entered securely,
- The desired move-in date and everyone who will live in the home,
- The current address and current landlord’s contact details,
- Employer, job title and monthly income,
- Any housing voucher or rental assistance,
- Pets, assistance animals, vehicles and smoking, and
- Past evictions and consent to screening.
The Rentari application covers all of this in six short sections. Renters can upload a pay stub, photo ID, bank statement or reference letter, and you choose which background questions to ask, with up to four of your own.
See it first: open the whole application before you send it.
Pre-screen your leads
Not every lead fits your rental. A short pre-screener shows who meets your basic criteria before anyone spends time or money on a full application.
Send the Rentari pre-screener from Leads. Your New Hampshire pre-screener asks every lead for:
- Monthly household income,
- Desired move-in date,
- How many people would live there,
- Pets, and what kind,
- Smoking, and
- A self-reported credit band.
When a lead’s answers fit, invite them to apply. Remember: pre-screener answers are what the renter tells you, so verify them with the application and screening.
Federal application laws
Federal law sets the baseline for every screening decision in New Hampshire. These five laws shape how you screen applicants:
Fair Housing Act (FHA): You may not treat applicants differently because of these seven protected characteristics:
- Race,
- Color,
- National origin,
- Religion,
- Sex,
- Familial status, or
- Disability
It also bars ads that show a preference and different rental terms for different applicants (42 U.S.C. § 3604).
Equal Credit Opportunity Act (ECOA): Bars credit discrimination, including because income comes from public assistance. Courts differ on whether a lease counts as credit, so count assistance income the same way as wages (15 U.S.C. § 1691).
Americans with Disabilities Act (ADA): Covers places open to the public, such as a leasing office. Disability rules for the rental home itself come from the Fair Housing Act (42 U.S.C. § 12182).
Fair Credit Reporting Act (FCRA): Covers credit, criminal and eviction reports. You need the renter’s consent before screening. Rentari collects it before our screening partner, RentButter, runs the checks (15 U.S.C. § 1681b).
Civil Rights Act of 1866: Bars race discrimination when renting any property, including homes the Fair Housing Act exempts, such as some small owner-occupied buildings (42 U.S.C. § 1982).
Criminal history: HUD warns that blanket bans on applicants with any criminal record can be discriminatory, and an arrest alone does not show that a person did anything.
Further reading: HUD fair housing rights and obligations and FTC guidance for landlords.
New Hampshire application laws
Beyond federal law, New Hampshire has its own rules on application fees and fair housing. Check both before you send an invite.
New Hampshire Law
New Hampshire application and screening fees
The rule: Before collecting any application or renewal fee, tell the applicant in writing the amount of the fee and whether a satisfactory criminal background and credit check is required. If you collect the fee and do not rent to that applicant, return within 30 days of receiving the fee anything beyond the documented cost of the checks and reasonable administrative costs (RSA 540-A:3, VIII).
The law does not require you to run a criminal or credit check, and does not stop you renting to an applicant who fails one (RSA 540-A:3, VIII).
A landlord who breaks this rule must return all money the applicant paid with the application, plus court costs (RSA 540-A:4, IX(f)).
If you commission an investigative consumer report based on personal interviews about character, reputation, personal characteristics or way of life, state law requires a clear written disclosure no later than three days after first requesting it. Include the right to request the investigation's nature and scope. Confirm the report type with the provider before ordering (RSA 359-B:3, IV-V; 359-B:6, I).
When the consumer makes a written scope request within a reasonable time after that disclosure, give a complete, accurate written description of the investigation's nature and scope within five days after the later of receiving the request or first requesting the report. Keep the dated request, disclosure and response together, and review independent federal duties (RSA 359-B:6, II).
Local rules: Cities and counties can add their own limits. Check local rules before you set a fee.
In Rentari: You choose an optional application fee when you send the invite. It is paid to you on top of any screening fee.
New Hampshire Law
Fair housing in New Hampshire
Protected classes: New Hampshire bars discrimination in renting because of age, sex, gender identity, race, religion, color, marital status, familial status, physical or mental disability or national origin. The equal housing right also protects sexual orientation, and rental ads may not state a preference based on it (RSA 354-A:10; RSA 354-A:8).
Accommodations: Allow reasonable modifications at the tenant's expense and reasonable accommodations in rules and policies for people with disabilities. For a rental you may, where reasonable, require the tenant to restore the interior at the end of the tenancy (RSA 354-A:11, III).
Exemptions: Exemptions include a building with no more than four households when the owner lives in one of them, and rooms in a private home where the owner or the owner's family lives, though the listing rule still applies to the first (RSA 354-A:15, II; RSA 354-A:15, III).
Exemptions: Housing for older persons that meets the statute's test is exempt from the familial status rules (RSA 354-A:15, VIII).
Disability: You may not evict a tenant solely because the person has AIDS or is regarded as having it (RSA 354-A:12, IV).
Pets, ESAs and service animals
Ask about animals on every application, but treat an assistance animal differently from a pet. Here is what to keep in mind:
Pet information: The Rentari application asks whether an animal will live at the property and lets the renter mark an assistance animal.
Not a pet: A service animal or emotional support animal is not a pet. Under federal fair housing law you generally can’t:
- Charge a pet fee, pet deposit or pet rent for one, or
- Apply your pet breed, size or weight limits to it.
Damage: The renter stays responsible for any damage the animal causes.
In Rentari: An assistance animal is routed as a fair housing request and is never charged a pet fee.
Approvals and denials
Apply the same written criteria to every applicant, and handle each decision the same way.
Approval: Choose Accept complete household in the household decision. Your lease draft is ready to review. Before move-in, check New Hampshire’s deposit rules:
Lawful reasons to deny: Deny only for reasons in your written criteria that you apply to every applicant, such as income below your standard, credit history, rental history including unpaid rent or eviction judgments, or incomplete or false information. Use criminal history only where New Hampshire and local law allow it, and weigh the offense and how long ago it happened.
Adverse action notice: If a screening report contributes to a denial, or to terms such as a co-signer, a higher deposit or higher rent, federal law requires a notice that:
- Names the reporting company and how to reach it,
- Says that company did not make the decision,
- Explains the renter’s right to a free copy of the report within 60 days, and
- Explains the right to dispute the report.
In Rentari: Choose Deny selected applicants and send individual notices in the household decision to send each notice. You make the decision.
Record keeping: Federal law sets no retention period for a private landlord’s applications. A fair housing lawsuit can be filed up to two years after a decision, so keep each application, your written criteria and the decision at least that long (42 U.S.C. § 3613(a)(1)(A)).
Screening reports: When you no longer need a screening report, destroy it securely. The FTC Disposal Rule covers consumer reports (16 C.F.R. Part 682).
New Hampshire rental application questions
What must I tell applicants about application fees in New Hampshire?
Before collecting a fee, state in writing the amount and whether a satisfactory criminal background and credit check is required. If you do not rent to the applicant, return within 30 days of receiving the fee anything beyond the documented check costs and reasonable administrative costs (RSA 540-A:3, VIII).
Who pays for screening on Rentari?
In most states the renter pays the screening fee at the end of the application and nothing is charged to you. Where a state requires the landlord to pay, the invite tells you. The fee is shown before payment.
Can I ask about criminal history?
You choose whether the application asks about criminal convictions; it is off by default. Check New Hampshire and local rules first, and avoid blanket bans.